Automated provisioning is the automated process of granting and managing access to IT resources, data and tools within an organization. It’s a form of onboarding within the identity management sphere that automatically adjusts user access based on whether they change roles or leave the organization, helping to improve productivity, efficiency, and reduce risk.

Here are the top six benefits of adopting an automated provisioning solution.

1. Improve Productivity

When bringing on new employees, contractors, vendors, partners or whoever else will need access to company applications, resources and data, you’ll need to grant them credentials based on permission levels.

Manual onboarding and provisioning practices involve hours, days or weeks spent creating accounts, approving and moving access requests to various stakeholders in order to be approved, processes and activated. This puts a huge burden on your HR and IT resources, especially when provisioning a high volume of users as you continue to scale your business.

Automated provisioning tools automate access to new user accounts and help to manage permissions, reducing the labor that traditional provisioning calls for.

2. Save Money

While it’s true that the cost of a provisioning system and its implementation and deployment aren’t cheap, you’ll save more money in the long term. Automation cuts onboarding and operational costs. It saves IT and human resources departments time, which translates to money saved. By eliminating manual onboarding tasks, IT and HR can free up time and resources to work on other projects.

3. Optimize Transparency Across Users

Automated provisioning grants user access to tools and applications based on their roles and permission levels inside the Identity and Access Management (IAM) platform. This gives admins a clear picture of who has access and how they are utilizing their access—allowing them to adjust permission levels accordingly.

Unlike manual processes which create inefficiencies and lack of transparency with tools used to grant and track access, automated provisioning provides a centralized, connected view of user access and identities.

4. Easily Scalable

Because change is a constant in any organization, automated provisioning allows you to scale your IAM platform at the pace of your business. Automated provisioning helps with the lifecycle management of users by adding them to specific roles within your identity management solution and allowing the system to provision and deprovision them tools and applications.

These automated processes help streamline your IAM program, helping to automate the onboarding, offboarding and overall lifecycle management of your identities.

5. Track and Audit  

By automating provisioning as part of your larger identity management efforts, you’ll get an audit trail of how access roles are being created, who was granted access and what they received access to. Track all provisioning changes and adjust user roles accordingly.

IAM helps cut costs and reduces the margin of error that comes with manual audit tracking. It improves accuracy that’s often lost with manual data entry.

6. Assured Compliance

Identity governance solutions help organizations maintain compliance by automating the work required to maintain compliance. Through automated provisioning and various other access policies, you can control who’s granted access to which tools and applications, and trace the account activity. You’ll also be able to review and certify access at any time, helping to keep your network secure.  

Final Thoughts

Automated provisioning helps secure and speed up the provisioning of user access, which helps secure, scale and optimize the onboarding and lifecycle management process.

Achieve productivity and efficiency, reduce human error, increase security, achieve greater audit capabilities, and maintain compliance with SailPoint’s identity governance solutions.

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